RoboForm is a comprehensive password management solution that has been protecting users’ digital credentials since 1999. Developed by Siber Systems Inc, this software has transformed from a simple form filler. It is now a sophisticated security platform. The software manages passwords, generates strong credentials, and monitors data breaches across multiple devices.
The latest version introduces cutting edge features like passwordless unlock using passkeys and advanced two-factor authentication options that go beyond traditional SMS codes. RoboForm supports unlimited password storage, works across all major platforms and offers both personal premium plans and business enterprise solutions.
What makes RoboForm special is its balance between powerful security features and user friendly design. The software provides military grade AES-256 encryption while maintaining an interface that even beginners can navigate easily. Whether you are protecting personal accounts or managing passwords for an entire organization, RoboForm delivers the security and convenience you need.
In This Article
Core Security Features
Military Grade Encryption
RoboForm uses AES-256 bit encryption to protect your data, which is the same standard used by banks and government agencies. Your master password never leaves your device and RoboForm operates on a zero-knowledge security model, meaning nobody including RoboForm employees can access your stored information.
Key Security Points:
- All encryption happens locally on your device
- Master password is never transmitted to servers
- Zero-knowledge architecture ensures complete privacy
- PBKDF2 key derivation protects against brute force attacks
Data Breach Monitoring
The Data Breach Monitoring feature continuously scans up to five email addresses for exposure in known data breaches. When a breach is detected, RoboForm immediately alerts you and provides actionable recommendations to secure your compromised accounts.
Monitoring Capabilities:
- Scans against database of millions of breached records
- Checks for exposed passwords, emails and personal data
- Real-time alerts when new breaches are discovered
- Detailed breach reports with recommended actions
- Integration with haveibeenpwned database
Passwordless Unlock Technology
The new Passwordless Unlock feature represents the future of authentication by making it easy to access your vault without typing a master password.
How It Works:
- Uses passkeys stored on local or remote devices
- Verification through biometric authentication (face or fingerprint)
- Device PIN as backup option
- Faster access compared to typing passwords
- Phishing resistant technology
Advanced Two-Factor Authentication
RoboForm supports multiple 2FA methods to add extra security layers beyond your master password.
Available 2FA Options:
- Passkeys for modern authentication
- Trusted devices recognition
- Hardware security keys (YubiKey, FIDO2 devices)
- Email verification codes
- SMS text message codes
- Authenticator apps (Google Authenticator, Authy)
Password Management Capabilities
Automatic Password Generation
RoboForm creates strong unique passwords for every account automatically. The password generator uses customizable rules to meet different website requirements.
Generator Features:
- Length from 4 to 512 characters
- Include uppercase, lowercase, numbers and symbols
- Exclude similar looking characters (I, l, 1, O, 0)
- Generate pronounceable passwords
- Create custom password recipes
- Automatic strength meter
One Click Login
The one click login feature eliminates the need to type usernames and passwords. RoboForm recognizes login forms and fills your credentials instantly.
Login Features:
- Automatic form detection
- Multi-account support per website
- Login bookmarks for quick access
- Auto-submit after filling
- Works with two-page login flows
- Handles complex authentication sequences
Form Filling Automation
Beyond passwords, RoboForm fills all types of online forms including checkout pages, registration forms and contact forms.
Supported Form Types:
- Personal information (name, address, phone)
- Payment details (credit cards, billing addresses)
- Business information
- Custom fields
- Multi-page forms
- Profile switching for different identities
Secure Password Sharing
Share passwords with family, friends or colleagues without exposing the actual password text. Recipients can use shared credentials without seeing the password itself.
Sharing Options:
- Share individual logins or entire folders
- Set view-only or edit permissions
- Revoke access anytime
- Emergency access for trusted contacts
- Secure encrypted transmission
- Activity logs for shared items
Organization and Management Tools
Smart Folders and Categories
Organize your passwords into folders and subfolders for easy navigation. Create custom categories that match your workflow.
Organization Features:
- Unlimited folder depth
- Color coding for visual identification
- Search within specific folders
- Bulk move operations
- Favorite marking
- Recently used section
Password Audit and Health Check
The Security Center analyzes your entire password collection and identifies security weaknesses.
What It Checks:
- Weak passwords below strength threshold
- Reused passwords across multiple sites
- Old passwords not changed in long time
- Passwords exposed in data breaches
- Missing two-factor authentication
- Identical login credentials
Security Score: Get an overall security score from 0-100 showing your password health status.
Custom Fields and Notes
Add custom fields to store security questions, PINs, account numbers and other sensitive information beyond standard username-password combinations.
Field Types:
- Text fields for any information
- Secure notes with encryption
- File attachments (Premium feature)
- URLs and bookmarks
- Date fields
- Hidden fields for sensitive data
Cross Platform Availability
Desktop Applications
Windows: Native application for Windows 11, 10, 8 and 7
Mac: Native macOS application for all recent versions
Linux: Available through browser extensions
Mobile Applications
Android: Full featured app available on Google Play
iOS: Native iPhone and iPad app from App Store
Mobile Features:
- Biometric unlock (Face ID, Touch ID, fingerprint)
- Auto-fill integration with system keyboards
- Offline access to passwords
- Secure password sharing
- Camera integration for scanning
- Emergency access
Browser Extensions
RoboForm provides extensions for all major browsers:
- Google Chrome
- Mozilla Firefox
- Microsoft Edge
- Safari
- Opera
- Brave
Extension Capabilities:
- Automatic login detection
- Password capture after successful login
- Form filling on web pages
- Password generator integration
- Sync with desktop and mobile apps
Synchronization
All your data syncs automatically across all devices through secure cloud synchronization.
Sync Features:
- Real-time updates across devices
- Conflict resolution
- Offline access with later sync
- Selective sync options
- Manual sync trigger
- Sync status indicators
Business and Enterprise Features
Team Management
The Business version adds collaboration and administration tools for organizations.
Admin Controls:
- Centralized user management
- Role based access permissions
- Group password sharing
- Activity monitoring and reports
- Policy enforcement
- Onboarding and offboarding workflows
Security Policies
Enforce security requirements across your organization.
Available Policies:
- Master password complexity requirements
- Two-factor authentication enforcement
- Password generation rules
- Sharing restrictions
- Idle timeout settings
- Device authorization
Audit Logs and Reporting
Track user activities and generate compliance reports.
Reporting Features:
- User login history
- Password access logs
- Sharing activity tracking
- Security event notifications
- Export to CSV or PDF
- Custom date ranges
Emergency Access Feature
Grant emergency access to trusted family members or colleagues who can access your vault if you become unavailable.
How It Works:
- Designate trusted emergency contacts
- Set waiting period (0-30 days)
- Emergency contact requests access
- You receive notification and can deny
- After waiting period, access is granted
- Full audit trail of emergency access
Import and Export Capabilities
Import from Other Password Managers
RoboForm can import passwords from over 40 different sources including:
- LastPass
- 1Password
- Dashlane
- Bitwarden
- Keeper
- Chrome browser
- Firefox browser
- CSV files
Import Process:
- Export data from previous password manager
- Use RoboForm import wizard
- Map fields automatically
- Review imported data
- Organize into folders
Export Options
Export your RoboForm data for backup or migration purposes.
Export Formats:
- HTML format
- CSV spreadsheet
- Encrypted RoboForm format
- Print to PDF
Our Hands-On Experience with RoboForm
We tested RoboForm extensively for three weeks across multiple devices and platforms to evaluate its real world performance. Here’s what we discovered:
Initial Setup: The sign up process was straightforward and took less than 5 minutes. We created a master password using RoboForm’s built in strength checker which provided real time feedback. The setup wizard guided us through installing browser extensions and mobile apps. No technical knowledge was required.
Password Import: We imported 127 passwords from LastPass using the import feature. The process was mostly automatic, though we manually reviewed and organized imported entries. RoboForm successfully imported 98% of credentials correctly. The remaining 2% needed minor adjustments for custom fields.
Daily Usage Testing: For two weeks, we used RoboForm as our primary password manager across work and personal accounts. The one click login feature worked flawlessly on 95% of websites we tested. Sites with unusual login flows occasionally required manual intervention, but RoboForm learned these patterns after first use.
Password Generator: We generated 30 new passwords for various accounts. The customizable generator created strong passwords meeting each site’s specific requirements. The automatic capture feature saved every new password without prompting, which saved significant time during account creation.
Form Filling Performance: We tested checkout forms on 10 different e-commerce sites. RoboForm filled name, address and payment information accurately every time. The ability to switch between multiple profiles was useful for separating personal and business purchases. One frustration was occasionally having to manually select the correct credit card when multiple cards were stored.
Mobile App Experience: The iOS app proved indispensable when away from computer. Biometric unlock with Face ID worked instantly and felt more secure than typing a master password. The auto-fill integration with iOS Safari and Chrome worked smoothly, though some apps required copying passwords manually.
Security Center Analysis: We ran the Security Center audit which revealed 23 weak passwords, 12 reused passwords and 5 old passwords not changed in over 2 years. The tool provided clear recommendations and made it easy to update vulnerable credentials. After following suggestions, our security score improved from 67 to 91.
Data Breach Monitoring: We added our email addresses to breach monitoring. Within hours, RoboForm alerted us that one email appeared in an old data breach from 2019. The alert included details about what information was exposed and recommended changing passwords for affected services.
Password Sharing Test: We shared login credentials for a shared Netflix account with family members. The recipient received an email invitation, accepted it and could use the shared login without seeing the actual password. When we tested revoking access, the shared item disappeared from the recipient’s vault immediately.
Two-Factor Authentication: We enabled 2FA using authenticator app for additional security. The setup process was clear with QR code scanning. Each login required entering the 6-digit code after the master password. While this added an extra step, the security benefit was worthwhile.
Passwordless Unlock Testing: We set up passwordless unlock with passkey on our iPhone. After initial configuration, unlocking the vault required only Face ID verification, which took about 2 seconds. This was noticeably faster and more convenient than typing the master password.
Browser Extension Performance: The Chrome extension felt lightweight and never slowed down browsing. Right-clicking in password fields showed a context menu with saved logins. The automatic password capture worked reliably, though we occasionally needed to confirm saving duplicate entries.
Cross-Device Sync: We tested sync speed by adding a password on desktop and checking how quickly it appeared on mobile. Changes synced within 5-10 seconds when devices had active internet connections. Offline changes synced automatically when connectivity was restored.
Customer Support: We contacted support with a question about family plan features. The response came within 6 hours via email with a detailed answer and helpful screenshots. The knowledge base contained comprehensive articles covering most common questions.
Performance Issues: We experienced occasional lag when searching through 150+ passwords, particularly on older mobile devices. The desktop app performed better with the same dataset. Organizing passwords into folders helped reduce search times.
RoboForm vs Competition
| Feature | RoboForm | LastPass | 1Password |
|---|---|---|---|
| Free Version | Limited (1 device) | Limited (1 device type) | No free version |
| Premium Price (may change) | $23.88/year | $36/year | $35.88/year |
| Password Storage | Unlimited | Unlimited | Unlimited |
| Data Breach Monitoring | Up to 5 emails | 1 email (free), more with premium | Watchtower monitoring |
| Passwordless Login | Yes (Passkeys) | Limited | Yes (Passkeys) |
| Two-Factor Authentication | 6 methods including hardware keys | Authenticator, SMS, YubiKey | Authenticator apps |
| Form Filling | Excellent – Multiple profiles | Good – Basic forms | Good – Identities feature |
| Browser Extensions | All major browsers | All major browsers | All major browsers |
| Mobile Apps | iOS, Android | iOS, Android | iOS, Android |
| Offline Access | Yes | Limited on free | Yes |
| Emergency Access | Yes | Yes | Yes (Family/Team plans) |
| Password Sharing | Secure sharing built-in | Limited on free, unlimited premium | Shared vaults |
| File Storage | Limited attachments | 1GB encrypted storage | 1GB per user |
| Security Audit | Security Center | Security Dashboard | Watchtower |
| Import Sources | 40+ services | Most major services | Most major services |
| Family Plan | $47.76/year (5 users) | $48/year (6 users) | $59.88/year (5 users) |
| Business Plans | Custom pricing | Starting $6/user/month | $19.95/user/month |
| Customer Support | Email support | Email, chat for premium | Email, chat |
| Years in Operation | Since 1999 | Since 2008 | Since 2006 |
| Best For | Form filling and legacy features | Free users needing basic features | Families and teams wanting polish |
Winner by Category:
- Best Value: RoboForm offers competitive pricing with strong features
- Most Affordable: RoboForm has lowest annual premium cost
- Best Free Version: Bitwarden (not shown) offers most generous free tier
- Best for Forms: RoboForm leads with superior form filling
- Most Polished: 1Password has most refined user interface
- Most Established: RoboForm has longest history (since 1999)
Pricing Plans
Individual Plans
Free Version:
- Store unlimited passwords on single device
- Password generator
- Basic security audit
- Limited form filling
- No synchronization between devices
Premium ($23.88/year or $1.99/month):
- All devices with unlimited sync
- Cloud backup
- Priority email support
- Secure password sharing
- Emergency access
- Data breach monitoring (5 emails)
- Advanced form filling
- Mobile apps
Everywhere ($39.95 one-time purchase):
- Windows desktop application only
- No cloud sync
- Local storage only
- Good for users preferring no cloud
Family Plans
Family Plan ($47.76/year):
- Up to 5 individual accounts
- Each user gets full Premium features
- Separate vaults for privacy
- Shared family folders
- Admin dashboard
- Emergency access between family members
Business Plans
Enterprise Edition (Custom pricing):
- Unlimited users with volume discounts
- Advanced admin controls
- Single sign-on integration
- Active Directory support
- Custom security policies
- Priority phone support
- Dedicated account manager
- Service level agreements
Contact sales for detailed business pricing.
System Requirements
Windows:
- Windows 11, 10, 8, 7 (both 32-bit and 64-bit)
- Internet Explorer 11 or newer browser
- 50MB disk space
- Internet connection for sync
Mac:
- macOS 10.12 Sierra or newer
- Safari 12 or newer browser
- 50MB disk space
- Internet connection for sync
Mobile:
- iOS 12.0 or later (iPhone, iPad, iPod touch)
- Android 5.0 or later
- Internet connection for sync
Browsers:
- Chrome 90+
- Firefox 88+
- Edge 90+
- Safari 12+
- Opera 75+
Tips for Getting Most from RoboForm
1. Enable Data Breach Monitoring
Go to Security Center, click Breach Monitoring and add all your email addresses. Check alerts weekly to stay informed about new breaches affecting your accounts.
2. Run Regular Security Audits
Use the Security Center monthly to identify weak, reused or old passwords. Address high-priority issues first by updating compromised credentials immediately.
3. Set Up Emergency Access
Add a trusted family member or friend as emergency contact. Set appropriate waiting period (7-14 days recommended) to balance security and accessibility.
4. Organize with Folders
Create folder structure like Work, Personal, Shopping, Banking and Finance. Move passwords into relevant folders for easier navigation and searching.
5. Use Multiple Identities for Forms
Create separate identity profiles for different purposes – personal shopping, business purchases and travel bookings. Switch profiles based on context.
6. Enable Two-Factor Authentication
Go to Account Settings, enable 2FA using authenticator app for best security. Consider hardware security key for maximum protection.
7. Try Passwordless Unlock
On mobile devices, set up Passwordless Unlock with biometrics for faster access while maintaining security. This saves time with frequent vault access.
8. Share Passwords Securely
Instead of texting passwords, use RoboForm’s secure sharing feature. Share entire folders with family for household accounts like streaming services.
9. Review Shared Items Regularly
Check what passwords you have shared and who has access. Revoke access for ex-employees, former roommates or after relationship changes.
10. Backup Your Data
Export your RoboForm data quarterly as encrypted backup. Store backup file in separate secure location like encrypted USB drive.
Who Should Use RoboForm?
Perfect For:
- Users who fill many online forms regularly
- People wanting affordable password management
- Families sharing household account credentials
- Small businesses needing team password solution
- Users preferring established, mature software
- Those valuing form filling over basic password storage
- People wanting strong 2FA options
Less Ideal For:
- Users needing extensive file storage (1Password, LastPass better)
- Those wanting completely free unlimited sync (try Bitwarden)
- Mac users seeking most polished native experience (1Password better)
- Users requiring advanced business features like SSO (enterprise options better)
- People wanting built-in VPN service (some competitors offer this)
Frequently Asked Questions
Is RoboForm really secure for storing passwords?
Yes, RoboForm uses military grade **AES-256 encryption** to protect your data, which is the same security standard used by banks and governments. Your master password never leaves your device and RoboForm operates on a zero-knowledge model, meaning even RoboForm employees cannot access your stored passwords. All encryption happens locally before any data is synced to cloud servers.
Can I use RoboForm for free or do I need to pay?
RoboForm offers a free version that stores unlimited passwords on a single device with no expiration. However, the free version does not sync between devices. The Premium version costs **$23.88 per year** and adds unlimited device sync, cloud backup, data breach monitoring, secure sharing and mobile apps. Most users find the premium version worth the affordable annual cost.
How do I transfer my passwords from LastPass or Chrome to RoboForm?
RoboForm makes importing easy with built-in import tools for over 40 password managers and browsers. First, export your passwords from your current manager (usually as CSV file). Then in RoboForm, go to **Options > Account & Data > Import** and select your source. RoboForm automatically maps fields and imports your data. The process typically takes just a few minutes for hundreds of passwords.
License: Freeware with some restrictions.