ONLYOFFICE 9.2.1 Build 43
Ascensio Systems Inc • Desktop Office
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ONLYOFFICE Desktop Editors is a free, open-source office suite. It provides a powerful alternative to proprietary software. The suite offers high compatibility with Microsoft Office formats like DOCX, XLSX, and PPTX. The suite includes editors for documents, spreadsheets, presentations, fillable forms, and PDF files, allowing users to work offline. This latest version introduces advanced features like an integrated AI Agent and macro recording to boost productivity.
In This Post
Best Settings & Configuration
Setting Up AI Agent for Document Generation
- Open any editor (Document, Spreadsheet, etc.)
- Navigate to the ‘Plugins’ tab and select ‘AI Assistant’
- Click ‘Settings’ and choose your preferred AI provider (e.g., OpenAI, Cohere)
- Enter the required API key from your provider and click ‘Add provider’
Why this matters: This setup is crucial for leveraging the new AI features in ONLYOFFICE 9.2.1, allowing you to generate content, analyze documents, and fill forms using advanced models.
Enabling Real-Time Collaboration
- Click the ‘Connect to cloud’ button on the main screen
- Select your cloud service (e.g., Nextcloud, ownCloud, ONLYOFFICE DocSpace)
- Enter the URL of your cloud portal and log in
- Open a document from the connected cloud to enable co-editing, comments, and chat features.
Why this matters: Connecting to a cloud platform enables you to use the powerful real-time co-editing engine. This connection transforms the desktop app into a collaborative tool for team projects.
Recording a Macro for Repetitive Tasks
- In the Document or Spreadsheet Editor, go to the ‘View’ tab
- Click ‘Record Macro’
- Perform the sequence of actions you wish to automate (e.g., formatting a table, inserting boilerplate text)
- Click ‘Stop Recording’ and save the macro for future use.
Why this matters: Macro recording automates complex or repetitive workflows. It saves significant time and ensures consistency across multiple documents or spreadsheets.
Technical Specifications
| Software Name | ONLYOFFICE Desktop Editors |
|---|---|
| Version | 9.2.1 |
| License | Free |
| File Size | 322 MB |
| OS Support | Windows 11, 10, 8.1, 8, 7; macOS 10.13+; Linux (Debian, Ubuntu, RHEL, CentOS, Snap, Flatpak) |
| Language | Multi-language |
| Developer | Ascensio Systems Inc. |
| Homepage | https://www.onlyoffice.com/ |
| Last Updated | 12/27/2025 |
Key Features
- AI Agent Integration: Connect any AI provider to generate text. Analyze document content and fill in PDF forms. Perform tasks like translation and OCR directly within the editors.
- Macro Recording and Custom Shortcuts: Automate repetitive tasks by recording actions as macros in the document, spreadsheet, and presentation editors. Users can also customize keyboard shortcuts for a personalized workflow.
- Five Integrated Editors: The single application package includes dedicated editors for text documents, spreadsheets, presentations, fillable forms, and PDF files. Each editor has a tab-based interface for managing multiple files.
- High MS Office Compatibility: The suite is fully compatible with Microsoft Office Open XML formats (.docx, .xlsx, .pptx), ensuring documents retain their original formatting when shared with MS Office users.
What’s New in Version 9.2.1
- Added AI Agent, enabling document generation, PDF form filling, and document analysis.
- Added the ability to customize keyboard shortcuts.
- Implemented the ability to record executed actions as a macro (except for PDF).
- Fixed an issue with data overlap when transferring sheets between documents via Move or Copy.
- Fixed errors when opening, scrolling, and using the Find panel in PDF Editing mode.
- Fixed several security vulnerabilities, including XSS injection and memory manipulation issues.
For complete changelog, visit the official release notes.
Pros & Cons
| Pros | Cons |
|---|---|
| Excellent compatibility with Microsoft Office formats (DOCX, XLSX, PPTX). | Cloud collaboration requires a separate cloud platform setup. |
| Includes five editors: Document, Spreadsheet, Presentation, Forms, and PDF. | The full feature set can be complex for basic users. |
| Open-source and completely free for desktop use. | |
| Supports real-time collaboration when connected to a cloud service (Nextcloud, etc.). |
Installation Guide
Frequently Asked Questions
Is ONLYOFFICE Desktop Editors completely free to use?
Yes, the Desktop Editors application is free and open-source, distributed under the AGPLv3 license.
Does the ONLYOFFICE download include all five editors?
Yes, the single installer package includes the Document, Spreadsheet, Presentation, Forms, and PDF editors.
Can I collaborate on documents with the desktop version?
The desktop version allows you to connect to various cloud platforms like Nextcloud, ownCloud, or ONLYOFFICE’s own cloud to enable real-time co-editing and collaboration features.
Alternatives & Comparison
For most users, ONLYOFFICE Desktop Editors is the recommended choice. Compare alternatives below if you need specific features.
| Feature | ✓ Recommended ONLYOFFICE Desktop Editors | LibreOffice | WPS Office |
|---|---|---|---|
| Price | ✅ Free (Open Source) | ✅ Free (Open Source) | ✅ Free (Freemium) |
| Platform | Win, Mac, Linux, Mobile | Windows, macOS, Linux | Windows, macOS, Linux, Mobile |
| MS Office Compatibility | High (Native DOCX/XLSX/PPTX) | Good (Uses ODF natively) | High (Native DOCX/XLSX/PPTX) |
| Open Source | Yes (AGPLv3) | Yes (LGPLv3) | No (Proprietary) |
| Cloud Collaboration | Yes (via Nextcloud, etc.) | Yes (via LibreOffice Online/Extensions) | Yes (via WPS Cloud) |
| AI Features | Yes (Built-in AI Agent) | No (Requires third-party extensions) | Yes (Built-in AI tools) |
| Macro Recording | ✅ Yes | ✅ Yes | Yes (Premium feature) |
| Our Pick | ✓ Recommended | Best for users prioritizing a fully open-source ecosystem and deep customization. | Best for users seeking a familiar, MS Office-like interface with mobile support. |
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